Four K Media manages dozens of launches across brands and platforms. Ideas lived in CMS drafts, status lived in spreadsheets, and updates were scattered across Chat threads. Kevin is the personal assistant we built to pull everything together—so every creator wakes up to a clear posting plan and answers in seconds.
Why Kevin exists
- Producers were copying the daily schedule from CRM, CMS, and Notion tables into chat by hand.
- Teams kept asking “what goes out today?” and “is there a link for this?” across multiple time zones.
- Leads spotted in DMs had no consistent way to land in the shared Google Sheet.
Kevin gives Four K Media a single assistant that knows the calendar, understands the tone, and keeps everyone aligned before they open their laptops.
How Kevin keeps the team aligned
- Reads the source of truth: Kevin ingests the social “Calendar” sheet, CRM entries, and CMS drafts to understand what’s due and where.
- Answers in natural language: Ask “Do we have copy for the 4pm Reel?” and Kevin surfaces the latest version with links and owners.
- Captures leads: When a creator flags a potential partner, Kevin logs the details straight into the shared Sheet so sales can follow up.
A morning ritual that runs itself
At 8am London time, Cloud Scheduler prompts Kevin to compile the day’s plan. The assistant posts a tidy rundown in Google Chat—platforms, assets, copy links, and any open questions. Producers skim the thread, adjust if needed, and the whole team stays in sync without a meeting.
Always on-brand, never guessing
Kevin mirrors Four K Media’s tone: encouraging, concise, and practical. If information is missing, it admits it, points to the right teammate, and avoids making promises. When workflows change, updating the assistant’s data sources keeps the answers sharp without rebuilding anything.
Results at a glance
- Daily schedule published automatically in Google Chat.
- Creators get answers from Kevin instead of scrolling through sheets.
- Inbound leads captured inside the existing Google Sheet pipeline.
- Producers spend mornings optimising content, not copying trackers.
We connect your calendars, dashboards, and chat tools so your team starts every day with a clear plan.